Understand how Caperity determines a person’s total capacity and how availability is calculated.
1. Capacity: The Starting Point
Capacity is the total amount of time a person can work.
Caperity builds capacity based on:
- Working hours: Defined per person (e.g. 40 hours/week)
- Working schedule: How those hours are distributed across days
- Schedule changes: Temporary or permanent adjustments over time
2. Adjustments to Capacity
Capacity is reduced when a person is not available to work.
Caperity automatically adjusts for:
- Holidays: Based on your configured holiday calendar
- Absences: Vacation, sick leave, or other time off
- Partial days: If only part of a day is affected
3. Availability: What’s Still Free
Availability is the remaining capacity after planned work is assigned.
Caperity calculates:
Availability = Capacity – Allocated work
- Allocated work: Planned hours assigned to projects
- Calculated per time period (weekly or monthly, depending on setup)
Example:
- Capacity: 40 hours
- Allocated: 30 hours
- → Availability: 10 hours remaining
4. Overload: When Capacity Is Exceeded
If allocated work exceeds capacity, the person is overloaded.
Example:
- Capacity: 32 hours (due to a holiday)
- Allocated: 40 hours
→ Overload: 8 hours
Caperity highlights these situations so you can adjust planning.
5. Time-Based Changes
Capacity and availability are not static.
They can change over time due to:
- Schedule updates (e.g. switching to part-time)
- Future holidays
- Planned absences
Caperity applies these changes automatically to the relevant time periods.
6. Daily and Weekly Calculation
Caperity calculates capacity and availability based on daily data and aggregates it to the week.
- Daily level:
Working hours, holidays, and absences are applied per day - Weekly level:
Daily values are summed up to determine total weekly capacity and availability
This ensures you’re always working with real availability for the specific period.