Simple Project Capacity Planning Software

Plan work.
See workload and availability in one view.

Caperity is a user-friendly capacity planner. It helps you plan work, track capacity and see who’s overbooked.

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"Caperity is so slick!" — Caperity customer
Caperity is a lightweight resource planning tools for project-driven environments.
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Everything you need.
Nothing you don't.

Every feature in Caperity earns its place. No bloat, no endless configuration — just the tools a delivery lead actually reaches for every week.

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Planning grid
Assign hours quickly and see totals instantly.
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Real availability
Individual work schedules and time off are all factored in — and can be managed inside the tool.
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Daily or weekly granularity
Choose the granularity that matches your planning.
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See real workload
Total workload and available capacity per team member are visible at one glance.
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Reporting
Built-in reports provide a clear view of workload, utilization and allocation of resources.
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Role-based access
Team members can easily update their own hours. Managers can manage the hours of their team.
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Project phases & milestones
Add context in the planning view when needed.
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Data import and export
Import hours, team members or projects from a spreadsheet. Export your planning data any time.
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Built-in security
Two-factor authentication, secure data storage and strong passwords keep your account secure.
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Complete visibility over how your team works.

Switch between views depending on what you need — project-level planning, individual workloads, or a long-range capacity forecast.

For project planning

All your projects. All your people. One view

See every project and every assigned person in one clean, editable grid. Enter hours, adjust on the fly, and see totals recalculate in real time — no spreadsheet juggling.

  • Plan work by entering hours per project
  • Import hours directly from a spreadsheet
  • Visualise project phases and milestones
  • Filter by project status
Try it free
The Caperity software shows all your projects in one view, along with the assigned team members. You can also show milestones and project phases.
For balancing workload

Real workload by person. Based on real availability.

Every team member’s total workload sits alongside their actual capacity — factoring in working hours, part-time schedules, and approved time off. No guessing.

  • Spot overload or underutilization at a glance
  • Adjust hours without leaving the view
  • Based on actual availability, not guessing
  • Individual schedules and time-off factored in
Try it free
View showing team resource allocation across weeks, with team members assigned to multiple projects. The view highlights overload and unused capacity through simple color coding.
For forecasting

See bottlenecks before they become problems.

A complete month-by-month picture of your team’s availability. Colour-coded cells show you where capacity is tight — weeks or months before it becomes a crisis.

  • Compare workload against individual capacity
  • Spot bottlenecks weeks in advance
  • Cell values show available hours remaining
  • Updates in real time as plans change
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For optimizing utilization

Keep your team busy —
and your pipeline moving.

A real-time picture of utilization by team member. No spreadsheet work needed — just click and the numbers are there.

  • Weekly and monthly utilization view
  • Fill idle periods and spot overload
  • Colors and threshols fully customizable
  • Updates in real time as plans change
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Capacity planning is the “900-pound gorilla” for many teams — and a big reason is the tools. Teams end up stuck between clunky Excel sheets, office apps that don’t show the whole picture, and complex enterprise software nobody wants to use. Caperity was built to close that gap.
Adrian Neumeyer
Founder · Former Senior Project Manager
Photo of Adrian Neumeyer. He is the CEO of Caperity, a light-weight resource management software for project-driven teams.

Built by someone who lived the problem.

Adrian Neumeyer spent over a decade leading projects for major engineering and technology firms. Every planning cycle started the same way — opening a spreadsheet that was already out of date.

He saw the same pattern everywhere: teams wanted something that worked like a spreadsheet but was purpose-built for resource planning. So he built it. Caperity is the tool he wished existed.

  • Cloud-based — no install
  • 2FA included
  • EU data hosting
  • 5-minute setup
  • No training needed
  • Role-based access

Quick Demo Video

Customers love it.

Your tool is so slick!

Caperity has quickly become an invaluable tool for us.

Our team members really like using Caperity.

What I really like about your tool is the ease and simplicity of it.

Your questions, answered.

Everything you need to know before you start. Still have questions?

Contact us

Caperity is a user-friendly, cloud-based capacity planning tool for teams who work project-based or client-based. It helps you plan work, track capacity and see who’s overbooked — all in an intuitive view.

Caperity is for teams managing both project work and BAU who need a simple, clear view of capacity and total workload. It’s not industry-specific and is used across a wide range of fields.

No. Caperity is a cloud-based software. You access it via your browser.

Yes. Caperity works perfectly as a manager-led planning tool. Managers can plan capacity and workload for their team without requiring team members to use the tool themselves.

Most teams are up and running in a few minutes. Import your people and projects, configure working hours and start plannning.

Yes, Caperity also supports daily planning. The planning granularity can be selected during setup.

Yes — you can import hours, projects and people from a spreadsheet. You can also export planned hours at any time.

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The simplest way to plan work
and manage capacity.

Join the managers who've traded spreadsheet chaos
for a planning tool that just works.
Try Caperity free
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