Practical features for easy resource planning

Stay in control of your workload and see the full picture at a glance — without unnecessary complexity.
Caperity offers both a weekly and daily calendar view for capacity planning.

Project-centric planning

Caperity is designed for teams who work project-based:

  • Add people to projects and schedule hours
  • Create dummy projects to account for BAU/meetings
  •  See totals, workload and availability at one glance
Caperity makes project resource planning simple by providing the core features.

Daily and weekly planning

Choose the level of granularity that fits best for you:

  • Daily planning in hours per day
  • Weekly planning in hours per week
  • The granularity level is chosen during setup and applies across all projects.
Plan project hours either by week or by day. Caperity supports both.

Project View: Active Projects

Project View shows all projects and the assigned team members.

  • Schedule work by typing hours into the grid
  • See totals by day/week or month.
  • Add milestones or visualize project phases
See all active projects in one overview and allocate effort per team member and project.

Team View: Hours by person

View all team members with their project and assigned hours:

  • See total hours (per week or day)
  • Over- or underallocation immediately visible
  • Over/underallocation is determined based on each team member’s individual working hours, which can be set in the app.
View showing team resource allocation across weeks, with team members assigned to multiple projects. The view highlights overload and unused capacity through simple color coding.

Resource Availability Heatmap

See a quick snapshot of future availability:

  • Spot bottlenecks early and take suitable actions to keep delivery on track
  • Color-coding indicates workload per person
  • Based on each person’s standard working hours, with holidays and time off factored in
  • Numbers show available (or unassigned) hours
The workload heatmap shows workload levels by person.

Project visualization

Caperity comes with project visualization features built in:

  • Show project phases in the planning views
  • Show key milestones
  • Each phase can be assigned its own color, making it easier to see when phases start and end
Enhance your resource management view by showing project phases.

Time-off and holiday tracking

Holidays and time off are being factored in, giving you a complete picture of availability:

  • Add holidays or closing days
  • Track unavailable time (vacation etc.) inside the app and people’s hours will be reduced for that time period.
  • Planning views will show you when a person is unavailable — no more surprises!
Caperity factors in holidays and individual time off to give you a complete picture of availability.

Team Utilization Report

Achieve utilization and billability targets through better reporting:

  • Check utilization per team member
  • Weekly and monthly report available
  • Customize the report by setting custom thresholds and colors —for example: 80%+ utilization as green, and below 50% as red etc.
Caperity includes also a monthly team utilization report, showing team member utilization across months. This helps to achieve billability targets and avoid overload.

Project Allocation Report

See how team members are allocated across projects, and quickly spot unusual deviations:

  • Shows allocation by person and project — expressed as a percentage of individual capacity
  • See which projects absorb the biggest share of team capacity
  • Spot suspicious fluctuations in capacity — caused by scope changes, delays or unexpected issues
The project allocation report shows allocation by person and project, expressed as a percentage of individual capacity.
The project allocation report shows allocation by person and project, expressed as a percentage of individual capacity.

Import and export of data

Easily move data between Caperity and Excel or other apps:

  • Upload projects and team members
  • Import hours from a spreasheet or time-tracking app
  • Export planned hours with one click

Manage team access

Caperity is built for teamwork and comes with simple, effective access control:

  • Invite team members
  • Control what each person can do
  • The Member level enables team members to update their own hours.
  • The Manager level lets users to manage hours for their team.

Runs in the cloud

Caperity runs in the cloud and can be accessed from anwhere:

  • Easy access via your browser
  • No software installation
  • Secure data storage in the European Union on professional cloud infrastructure

Security features

Caperity supports Two-Factor Authentication and requires strong passwords.

On the backend, protected APIs, encryption and strict authorization controls safeguard your data. The application runs on trusted, world-class cloud infrastructure with data stored on EU-based servers.

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