Plan work, see availability, and avoid overload — without a complex tool.
Caperity gives you a clear planning grid for hours, so you can staff projects confidently and spot overload early.
What is Caperity?
Caperity is a lightweight resource management software for teams that work project or client based. Our users have many things going on at once, and they just want an easy way to plan work, check workload and see availability — without unnecessary complexity, and for an affordable monthly fee.
Included: High-level project visualization: You can show project phases or milestones in the planning views.
And because keeping hours up to date shouldn’t depend on one person, team members can manage their own hours easily and securely.
How It Works
Add projects and team members
Plan work
Monitor workload and plan ahead
A Quick Demo Video
The main views
Schedule work and never fear overloading your team
That’s the TEAM VIEW. It shows all people and their projects or tasks. This is where you schedule work: just type the hours into the grid. You instantly see how many hours each person is scheduled per week (or per day on the daily calendar). If someone is overbooked, it shows in red (see image). Green totals mean there’s still capacity left.
Review hours allocated per project
That’s the PROJECT VIEW. You’re looking at the same data as in the Team View above, just grouped by project instead of by person. You can show or hide monthly totals. You can also show project phases and milestones.
Catch bottlenecks before they hit delivery
The RESOURCE AVAILABILITY VIEW shows a heat map of future availability. Caperity compares the hours you’ve scheduled with each person’s standard capacity and highlights how busy they are. It also shows how many hours are still available per time period.
Hit your utilization and billability targets
The UTILIZATION VIEW is built for client teams. It shows how much team capacity is already allocated in the coming weeks. Use it to track utilization or billability targets. You quickly see whether the team is booked enough and when you need more work in the pipeline. Thresholds and colors are fully customizable!
How would you like to plan?
Caperity supports both a daily and a weekly calendar for scheduling. During the setup, you can choose the desired format, and this will apply across all projects.
Daily Calendar
When using the daily layout, you’re planning work in hours per day.
Weekly Calendar
In the weekly layout, you’re planning work in hours per week.
Let's get a handle on capacity planning
Customer Feedback
“Caperity has quickly become an invaluable tool for us.”
“Our team members say they really like working with Caperity.”
“Caperity is a great product!”
Got a question? Contact us
If you have any questions about Caperity and want to get clarity on whether it fits your planning, just drop us a message.
You're not signing up for a tool that stay the same
We’re constantly making enhancements based on feedback from our users.
If you’re missing a field, a report or view, please message us. We read every message and your input directly shapes the roadmap.
We’re also doing monthly user calls via Teams. Bring your use cases, get your questions answered and get a preview of upcoming features.
From Real Projects to a Better Planning Tool
Caperity was created by Adrian Neumeyer, a Project Manager who spent 10 years leading IT projects for major engineering firms like Bosch and Hilti.
For Adrian, existing resource management tools were a constant source of frustration: too complex, loaded with features he didn’t need, and ironically burying the information that mattered in overloaded views. Adrian just wanted a simple grid where he could enter hours and see workload and availability with one click. That’s how Caperity was born.